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You can change the left indent by clicking buttons on the Home tab, or you can set the indents directly on the ruler. The ruler indicates the space between the left and right page margins in a lighter color than the space outside of the page margins. The default setting for the Right Indent marker is the distance from the left margin to the right margin.

For example, if the page size is set to 8. You can arrange the Left Indent and First Line Indent markers to create a hanging 3 indent or a first line indent.

Hanging indents are most commonly used for bulleted and numbered lists, in which the bullet or number is indented less than the main text essentially, it is outdented. First line indents are frequently used to distinguish the beginning of each subsequent paragraph in documents that consist of many consecu- tive paragraphs of text. Both types of indents are set by using the First Line Indent marker on the ruler. Moving the Left Indent marker also moves the First Line Indent marker, to maintain the first line indent distance.

You can move the First Line Indent marker independently of the Left Indent marker to change the first line indent distance. To display the ruler 1. On the View tab, in the Show group, select the Ruler check box. TIP In this book, we show measurements in inches. If you want to change the measure- ment units Word uses, open the Word Options dialog box.

Then click OK. To indent or outdent the left edge of a paragraph 1. If you do need to extend an indent beyond the margins, you can do so by setting negative indenta- tion measurements in the Paragraph dialog box. To create a hanging indent or first line indent 1. In the By box, set the amount of the indent, and then click OK. Set the left indent of the paragraph body. On the ruler, drag the First Line Indent marker to the ruler measurement at which you want to begin the first line of the paragraph.

To indent or outdent the right edge of a paragraph 1. TIP Unless the paragraph alignment is justified, the right edge of the paragraph will be ragged, but no line will extend beyond the right indent or outdent.

For real drama, you can do both. You can select a predefined border from the Borders menu, or design a custom border in the 3 Borders And Shading dialog box. You can customize many aspects of the border After you select the style, color, width, and location of the border, you can click the Options button to specify its distance from the text.

You can do this by using two different hidden characters: line breaks and tabs. These characters are visible only when the option to show paragraph marks and formatting symbols is turned on. You might use this technique to dis- play only specific text on a line, or to break a line before a word that would otherwise be hyphenated.

TIP Inserting a line break does not start a new paragraph, so when you apply para- graph formatting to a line of text that ends with a line break, the formatting is applied to the entire paragraph, not only to that line.

A tab character defines the space between two document elements. For example, you can separate numbers from list items, or columns of text, by using tabs. You can then set tab stops that define the location and alignment of the tabbed text. You can align text in different ways by using tabs You can align lines of text in different locations across the page by using tab stops.

The easiest way to set tab stops is directly on the horizontal ruler. By default, Word sets left-aligned tab stops every half inch 1. To set a custom tab stop, start by clicking the Tab button located at the intersection of the vertical and horizontal rulers until the type of tab stop you want appears. For example, tab leaders are useful in a table of contents to carry the eye from the text to the page number.

When you insert tab characters, the text to the right of the tab character aligns on the tab stop according to its type. For example, if you set a center tab stop, pressing the Tab key moves the text so that its center is aligned with the tab stop. To display or hide paragraph marks and other structural characters 1. To insert a line break 1. Position the cursor where you want to break the line. To insert a tab character 1. Position the cursor where you want to add the tab character.

Press the Tab key. To open the Tabs dialog box 1. Select any portion of one or more paragraphs that you want to manage tab stops for. In the lower-left corner of the Indents and Spacing tab, click the Tabs button.

Select any portion of one or more paragraphs that you want to set the tab stop for. When the Tab button shows the alignment you want, click the ruler at the point where you want to set the tab.

TIP When you manually align a tab and set a tab stop, Word removes any default tab stops to the left of the one you set. Open the Tabs dialog box. In the Tab stop position box, enter the position for the new tab stop.

In the Alignment and Leader areas, set the options you want for this tab stop. Click Set to set the tab, and then click OK.

To change the position of an existing custom tab stop 1. In the Tab stop position list, select the tab stop you want to change.

Click the Clear button to clear the existing tab stop. Enter the replacement tab stop position in the Tab stop position box, click Set, and then click OK. Earlier in this chapter, you learned about methods of applying formatting to para- graphs. This topic covers methods of formatting the text of a document. Formatting that you apply to text is referred to as character formatting. By default, the font used for text in a new blank document is point Calibri, but you can change the font of any element at any time.

The available fonts vary from one computer to another, depending on the apps installed. Sometimes you can set additional sizes beyond those listed. The font size is measured in points, from the top of the ascenders letter parts that go up, as in h to the bottom of the descenders letter parts that drop down, as in p.

The most common are regular or plain , italic, bold, and bold italic. For example, you might use a bold font style in various sizes and various shades of green to make words stand out in a newsletter. The available effects match the current theme colors. To change the font of selected text 1. On the Mini Toolbar or in the Font group on the Home tab, in the Font list, click the font you want to apply.

Then press the Enter key. To format selected text as bold, italic, or underlined 1. TIP To quickly apply a different underline style to selected text, click the arrow next to the Underline button on the Home tab, and then in the list, click the underline style you want to apply. To cross out selected text by drawing a line through it 1.

On the Home tab, in the Font group, click the Strikethrough button. Select the characters you want to reposition. To apply artistic effects to selected text 1. Then make selections on the submenus to apply and modify those effects. To change the font color of selected text 1. In the Theme Colors or Standard Colors palette, select a color swatch to apply that color to the selected text. In the Colors dialog box, click the color you want in the honeycomb on the Standard page, or click the color gradient or enter values for a color on the Custom page.

To change the case of selected text 1. If the selection ends in a period, Word does not include the Capitalize Each Word option in the rotation. If the selection does not end in a period, Word does not include Sentence case in the rotation.

To highlight text 3 1. When the pointer changes to a highlighter, drag it across one or more sections of text to apply the highlight. Click the Text Highlight Color button or press the Esc key to deactivate the highlighter.

To copy formatting to other text 1. Click anywhere in the text that has the formatting you want to copy. When the pointer changes to a paintbrush, click or drag across the text you want to apply the copied formatting to. If you activated the Format Painter for multiple targets, repeat step 3 until you finish applying the formatting. Then click the Format Painter button once, or press the Esc key, to deactivate the tool.

To repeat the previous formatting command 1. Select the text to which you want to apply the repeated formatting. To open the Font dialog box 1. To remove character formatting 1. Select the text you want to clear the formatting from. To change the character spacing 1. Select the text you want to change. Open the Font dialog box, and then click the Advanced tab to display character spacing and typographic features.

In the Spacing list, click Expanded or Condensed. In the adjacent By box, set the number of points you want to expand or condense the character spacing. In the Font dialog box, click OK. Used judiciously, character formatting can make a plain document look attractive and professional, but excessive use can make it look amateurish and detract from the message. Bear in mind that lowercase letters tend to recede, so using all uppercase capital letters can be useful for titles and headings or for certain kinds of emphasis.

However, large blocks of uppercase letters are tiring to the eye. TIP Where do the terms uppercase and lowercase come from? Until the advent of computers, individual characters made of lead were assembled to form the words that would appear on a printed page.

The characters were stored alphabetically in cases, with the capital letters in the upper case and the small letters in the lower case. Create and modify lists Lists are paragraphs that start with a character usually a number or bullet and are formatted with a hanging indent so that the characters stand out on the left end of each list item.

Fortunately, Word takes care of the formatting of lists for you. You simply indicate the type of list you want to create. When the order of items is not important—for example, for a list of people or supplies—a bulleted list is the best choice. And when the order is important—for example, for the steps in a procedure— you will probably want to create a numbered list. If the list is numbered, Word automatically updates the numbers. You can change both the overall indentation of the list and the relationship of the first line to the other lines.

To format a new bulleted or numbered list as you enter content 1. When you start a list in this fashion, Word automatically formats it as a bulleted or numbered list. When you press Enter to start a new item, Word continues the formatting to the new paragraph. Typing items and pressing Enter adds subse- quent bulleted or numbered items. To end the list, press Enter twice; or click the Bullets arrow or Numbering arrow in the Paragraph group on the Home tab, and then in the gallery, click None.

Select the paragraphs that you want to convert to list items. On the Home tab, in the Paragraph group, do either of the following: Click the Bullets button to convert the selection to a bulleted list. To create a list that has multiple levels 1. Start creating a bulleted or numbered list. In the case of a bulleted list, Word changes the bullet character for each item level.

In the case of a numbered list, Word changes the type of numbering used, based on a predefined numbering scheme. TIP For a multilevel list, you can change the numbering pattern or bullets by clicking the Multilevel List button in the Paragraph group on the Home tab and then clicking the pattern you want, or you can define a custom pattern by clicking Define New Multilevel List. To modify the indentation of a list 1. To sort bulleted list items into ascending or descending order 1.

Select the bulleted list items whose sort order you want to change. In the Sort by area, click Ascending or Descending. To change the bullet symbol 1. Select the bulleted list whose bullet symbol you want to change. On the Home tab, in the Paragraph group, click the Bullets arrow. In the Bullets gallery, click the new symbol you want to use to replace the bullet character that begins each item in the selected list. To define a custom bullet 1.

In the Bullets gallery, click Define New Bullet. In the Define New Bullet dialog box, click the Symbol, Picture, or Font button, and make a selection from the wide range of options. Click OK to apply the new bullet style to the list. To change the number style 1. Select the numbered list whose number style you want to change. On the Home tab, in the Paragraph group, click the Numbering arrow to display the Numbering gallery.

Make a new selection to change the style of the number that begins each item in the selected list. Click OK to apply the new numbering style to the list. To start a list or part of a list at a predefined number 1. Place the cursor within an existing list, in the list paragraph whose number you want to set. In the Set value to box, enter the number you want to assign to the list item. You can learn more about these and other AutoFormatting options by exploring the Auto- Correct dialog box, which you can open from the Proofing page of the Word Options dialog box.

You can select and clear options to control automatic formatting behavior One interesting option in this dialog box is Border Lines. With a couple of mouse clicks, you can easily change the look of words, phrases, and paragraphs by using styles. More importantly, you can build a document outline that is reflected in the Navigation pane and can be used to create a table of contents.

Apply styles Styles can include character formatting such as font, size, and color , paragraph format- ting such as line spacing and outline level , or a combination of both.

Styles are stored in the template that is attached to a document. By default, blank new documents are based on the Normal template. The Normal template includes a standard selection of styles that fit the basic needs of most documents. These styles include nine heading levels, various text styles including those for multiple levels of bulleted and numbered lists, index and table of contents entry styles, and many specialized styles such as those for hyperlinks, quotations, placeholders, captions, and other elements.

By default, most common predefined styles are available in the Styles gallery on the Home tab. For this reason, formatting document content by using styles produces a harmonious effect. After you apply named styles, you can easily change the look of an entire document by switching to a different style set that contains styles with the same names but different formatting. Style sets are available from the Document Formatting gallery on the Design tab. Pointing to a style set in the gallery displays a live preview of the effects of applying that style set to the entire document TIP Style sets provide a quick and easy way to change the look of an existing document.

You can also modify style definitions by changing the template on which the document is based. On the Home tab, click the Styles dialog box launcher. To change which styles are displayed in the Styles pane 1. Open the Styles pane, and then click Options. Open the Styles pane, and then select or clear the Show Preview check box. To add a style to the Styles gallery 3 1. In the Styles pane, point to the style, click the arrow that appears, and then click Add to Style Gallery. To remove a style from the Styles gallery 1.

To apply a built-in style 1. Select the text or paragraph to which you want to apply the style. TIP If the style you want to apply is a paragraph style, you can position the cursor anywhere in the paragraph. If the style you want to apply is a character style, you must select the text. In the Styles gallery on the Home tab, or in the Styles pane, click the style you want to apply.

To change the style set 1. On the Design tab, in the Document Formatting group, click the More button if necessary to display all the style sets. Point to any style set to preview its effect on the document. Click the style set you want to apply. Manage outline levels Styles can be used for multiple purposes: to affect the appearance of the content, to build a document outline, and to tag content as a certain type so that you can easily locate it.

Outline levels include Body Text and Level 1 through Level 9. Most documents make use only of body text and the first three or four outline levels. They appear as headings in the Navigation pane and act as handles for the content that appears below them in the hierarchy.

You can collapse and expand the content below each heading, and move entire sections of content by dragging the headings in the Navigation pane.

To display the document outline in the Navigation pane 3 1. In the Navigation pane, click Headings to display the document structure. TIP Only headings that are styled with the document heading styles appear in the Navigation pane. To expand or collapse the outline in the Navigation pane 1. TIP If there is no triangle next to a heading, that heading does not have subheadings. To expand or collapse sections in the document 1. In a document that contains styles, point to a heading to display a triangle to its left.

The theme is a combination of coordinated colors, fonts, and effects that visually convey a certain tone. To change the look of a document, you can apply a different theme from the Themes gallery. The default installation of Word offers 30 themes to choose from Each theme has a built-in font set and color set, and an associated effect style.

In some font sets, the heading and body fonts are the same. For example, the first color in each set is applied to the Title and Intense Refer- ence styles, and different shades of the third color are applied to the Subtitle, Heading 1, and Heading 2 styles.

If you create a combination of theme elements that you would like to be able to use with other documents, you can save the combination as a new theme. By saving the theme in the default Document Themes folder, you make the theme available in the Themes gallery. In a corporate environment with managed computer configurations, the user profile folder might be located elsewhere. By default, Word applies the Office theme to all new, blank documents.

In Word , the Office theme uses a primarily blue palette, the Calibri font for body text, and Calibri Light for headings. If you plan to frequently use a theme other than the Office theme, you can make that the default theme.

Use theme elements that reflect your corporate colors, fonts, and visual style, and then save the theme to a central location or send the theme file by email and instruct your colleagues to save it to the default Document Themes folder.

To apply a built-in theme to a document 1. On the Design tab, in the Document Formatting group, click the Themes button, and then click the theme you want to apply. TIP If you have manually applied formatting to document content, the theme does not override the manual formatting. To change theme elements in a document 1. Apply a base theme, and then modify the theme colors, fonts, and effects as you want them. On the Design tab, in the Document Formatting group, click the Themes button.

In the File name box, replace the suggested name, and then click Save. To apply a custom theme 1. Display the Themes menu. If you have created a custom theme, the Themes menu now includes a Custom area that contains your theme. Click the theme to apply it to the document. To change the default theme 1. In the document, apply the theme you want to use as the default theme. To apply a theme from a nonstandard location 1.

At the bottom of the Themes menu, click Browse for Themes. In the Choose Theme or Themed Document dialog box, browse to the theme you want to apply, and then click Open. To find the location of your Document Themes folder 1. At the bottom of the Themes menu, click Save Current Theme. In the Save Current Theme dialog box, click the icon at the left end of the address bar to display the full path to the Document Themes folder. Note that the second method removes the theme choice from the gallery but does not remove the theme file from your Themes folder.

If you need to make adjustments, you can add or delete rows or columns ormerge cells. When you click in the table, the Table Design and Layout tabs appear. On the Table Design tab, choose different colors, table styles, add or remove borders from the table.

This way you can create a table with more than ten columns and eight rows, as well as set the column width behavior. Under Table Size, select the number of columns and rows. Click OK and the new table appears in your document. You can even draw diagonal lines and cells within cells. The pointer changes to a pencil. You can use mail merge in Office to create form letters or address labels, certificates with unique names, and more.

Here\’s how. With mail merge, you create a document in Word that has the information that you want to be the same in each version such as the return address on an envelope or the main content of your email. You add fields as placeholders in the document for the unique information that you want to be updated such as the recipient\’s name or address. Instead of having to manually create new versions of the same document and replace those fields, Word does all the work, pulling in information from your Outlook contacts, an Excel spreadsheet or other data source to run the mail merge.

Make sure your contacts list is ready. It\’s best to have your spreadsheet or Outlook contacts prepared before you start creating the document so the mail merge goes smoothly. For example, whether you\’re using Outlook contacts or an Excel spreadsheet for your data source, make sure none of the data is missing for the fields you\’ll be pulling in. If you\’re using Outlook and have a large number of contacts but only want to use mail merge for specific contacts, you\’ll make the process easier by selecting those contacts and copying them to a new folder.

Create a new blank document in Word. Navigate to the Mailings tab. Click the Start Mail Merge button and select your document type. We\’ll start with the letter first. Click the Select Recipients button and choose to create a new list, use an existing list, or choose from Outlook Contacts. The \”Type a New List… \” option creates a new data table in Word, but you\’re better off using an external source like a spreadsheet or the contacts list in Outlook so the data is readily available to other programs and other purposes.

If you choose \”Use an Existing List…\” you\’ll be asked to browse to the file on your computer and then confirm the data table. If you choose \”Choose from Outlook Contacts…\” you\’ll be asked to choose the Outlook contact folder and then add or remove recipients from the merge.

This is why we advised in step one to create a new contacts folder for your mail merge: You won\’t have to scroll all of your contacts in this small box. Create the content for your document and insert the placeholders. When you get to the part where you get to information that needs to be personalized from your data source, insert a placeholder with either the Insert Merge Field button or one of the two shortcuts Word offers for common fields: Address Block and Greeting Line.

Use the Address Block shortcut. As the name suggests, the Address Block button creates a placeholder for a name and address–useful when creating letters or mailing labels or envelopes.

With both the Address Block and Greeting Line shortcuts, you\’ll be able to specify what gets inserted and preview what it will look like. Use the Greeting Line shortcut. The Greeting Line button adds a salutation that you can format. The dropdowns will let you select to include the full name by default , the full name with the title e. Joshua Randall Jr. As with the Address Block shortcut, preview the results of the mail merge and use the Merge Fields… button to correct make sure your fields match if they don\’t in the preview.

Insert other fields into your document. For other placeholders you might need, click on Insert merge field and select the field you want to insert at that point in the document. Preview the merge results after you\’ve finished the document and inserted all your fields by clicking the Preview Results button.

In the Mailings tab, use the forward and back buttons to check all of the mail merge results. In addition to letters which can be any sort of document, including certificates and coupons , you can choose emails, envelopes, labels, or directories as the document type. Citations In Word, you can easily add citations when writing a document where you need to cite your sources, such as a research paper.

Afterwards, you can create a bibliography of the sources you used to write your paper. To add a citation to your document, first add the source you used. Create a source 1. On the References tab, click the arrow next to Bibliography Style and click the style that you want to use for the citation and source.

Click at the end of the sentence or phrase that you want to cite. On the References tab, click Insert Citation. In the Create New Source dialog box, next to Type of Source, select the type of source you want to use for example, a book section or a website. Enter the details for the source and click OK. The source is added as a citation at the place you selected in your document. When you\’ve completed these steps, the citation is added to the list of available citations. The next time you quote this reference, you don\’t have to type it all out again.

You just add the citation see the steps in the following procedure. Add citations to your document 1. Click at the end of the sentence or phrase that you want to cite, and then on the References tab, click Citations. In the Citations pane on the right, double-click the citation you want to add.

Make the changes you want to the source and click OK. To manage your list of sources, click Citation Source Manager and then add new sources or edit or delete sources in the list. Usually, footnotes appear at the bottom of the page and endnotes come at the end of the document or section.

Add a footnote 1. Click where you want to add a footnote. Word inserts a reference mark in the text and adds the footnote mark at the bottom of the page. Type the footnote text. TIP: To return to your place in your document, double- click the footnote mark.

Add an endnote 1. Click where you want to add an endnote. Type the endnote text. TIP: To return to your place in your document, double-click the endnote mark. Customize footnotes and endnotes After you add your footnotes and endnotes, you can change the way they appear. For example, you can change the number format or where they show up in your document.

On the Insert menu, click Footnote to open the Footnote and Endnote box. In the Footnote and Endnote box, select the options you want.

TIP: To restart footnote or endnote numbering at the beginning of each section, in the Footnote and Endnote box, click Footnotes orEndnotes, and in Numbering, click Restart each section.

Individual slides can include bullet points, pictures, charts, tables, and Practice files business diagrams. Professionally designed themes visu- No practice files are necessary to ally enhance your message and provide a professional, complete the practice tasks in this coordinated appearance. The elements that control the appearance of PowerPoint and the way you interact with it while you create presen- tations are collectively referred to as the user interface.

Some user interface elements, such as the color scheme, are cosmetic. Others, such as toolbars, menus, and but- tons, are functional. The default PowerPoint configuration and functionality is based on the way that most people work with the app. You can modify cosmetic and func- tional user interface elements to suit your preferences and working style. This chapter guides you through procedures related to starting PowerPoint, working in the PowerPoint user interface, and managing Office and app settings.

You might also have a shortcut to PowerPoint on your desktop or on the Windows taskbar. When you start PowerPoint without opening a specific presentation, the PowerPoint Start screen appears. The Start screen is a hybrid of the Open and New pages of the Backstage view. It displays links to recent files in the left pane, and new file templates in the right pane. TIP You can turn off the appearance of the Start screen if you want to go directly to a new, blank presentation. Click the Start button, and then click All apps.

In the app list, click any index letter to display the alphabet index, and then click P to scroll the app list to the apps starting with that letter. Scroll the list if necessary, and then click PowerPoint to start the app.

To start PowerPoint on a Windows 8 computer 1. From the Start screen, display the Apps screen. Sort the Apps screen by name, and then click any index letter to display the alphabet index.

In the alphabet index, click P to scroll the app list to the apps starting with that letter. Then click PowerPoint to start the app. Work in the PowerPoint user interface The PowerPoint user interface provides intuitive access to all the tools you need to develop a sophisticated presentation tailored to the needs of your audience.

The apps in the Office suite are designed to work together to provide highly efficient methods of getting things done. You can install one or more Office apps on your com- puter. Some apps have multiple versions designed for different platforms. For example, you can install different versions of PowerPoint on a computer, a smartphone, an iPad, and an Android device; you can also work in a version of PowerPoint that is hosted entirely online.

Although the core purpose of an app remains the same regardless of the platform on which it runs, the avail- able functionality and the way you interact with the app might be different.

It is available as part of the Office suite of apps, as a freestanding app, or as part of an Office subscription. Until recently, the standard way of acquiring Office software was to purchase a disc, packaged in a box, and install the software from the disc. In the recent past, the standard distribution model has changed to an online installation, often as part of an Office subscription licensing package.

Office , which was originally available only to businesses, now has many subscription options designed for individual home and business users, students, households, small businesses, midsize businesses, enterprises, government agencies, academic institutions, and nonprofits; in other words, whatever your needs may be, there is an Office subscription option that will be a close fit.

Many of the Office subscription options include licens- ing for the desktop Office apps and permit users to run Office on multiple devices, including Windows computers, Mac computers, Windows tablets, Android tablets, iPads, and smartphones.

You can review and edit presen- tations in PowerPoint Online, which runs directly in your browser instead of on your computer. PowerPoint Online displays the contents of a presentation very much like the desktop app does, and offers a limited subset of the commands and content formatting options that are available in the full desktop app. Com- mands for tasks you perform often are readily available, and even those you might use infrequently are easy to find.

Title bar At the top of the app window, this bar displays the name of the active file, identifies the app, and provides tools for managing the app window, ribbon, and content.

The title bar elements are always on the left end, in the center, and on the right end of the title bar The Quick Access Toolbar at the left end of the title bar can be customized to include any commands that you want to have easily available. You can change the location of the Quick Access Toolbar and customize it to include any command to which you want to have easy access. TIP You might find that you work more efficiently if you organize the commands you use frequently on the Quick Access Toolbar and then display it below the ribbon, directly above the workspace.

Your ribbon might display additional tabs TIP The available ribbon tabs and the appearance of the commands on the ribbon might differ from what is shown in this book, based on the apps that are installed on your computer, the PowerPoint settings and window size, and the screen settings.

Across the top of the ribbon is a set of tabs. Clicking a tab displays an associated set of commands arranged in groups. Commands related to managing PowerPoint and presentations rather than presen- tation content are gathered together in the Backstage view, which you display by clicking the File tab located at the left end of the ribbon.

Commands available in the Backstage view are organized on named pages, which you display by clicking the page tabs in the colored left pane.

You redisplay the presentation and the ribbon by clicking the Back arrow located above the page tabs. The Home tab, which is active by default, con- tains the most frequently used commands. When a graphic element such as a picture, table, or chart is selected on a slide, one or more tool tabs might appear at the right end of the ribbon to make commands related to that specific object easily accessible. Tool tabs are available only when the relevant object is selected. TIP Some older commands no longer appear as buttons on the ribbon but are still available in the app.

You can make these commands available by adding them to the Quick Access Toolbar or the ribbon. You can point to any button to display a ScreenTip that contains the command name, a description of its function, and its keyboard shortcut if it has one. To determine whether a button and its arrow are integrated, point to the button to activate it. If both the button and its arrow are shaded, clicking the button displays options for refining the action of the button.

If only the button or arrow is shaded when you point to it, clicking the button carries out its default action or applies the current default formatting. Clicking the arrow and then clicking an action carries out the action.

Clicking the arrow and then clicking a formatting option applies the formatting and sets it as the default for the button. Examples of buttons with separate and integrated arrows When a formatting option has several choices available, they are often displayed in a gallery of images, called thumbnails, that provide a visual representation of each choice.

When you point to a thumbnail in a gallery, the Live Preview feature shows you what the active content will look like if you click the thumbnail to apply the asso- ciated formatting. When a gallery contains more thumbnails than can be shown in the available ribbon space, you can display more content by clicking the scroll arrow or More button located on the right border of the gallery.

Tell me what you want to do Entering a term in the Tell Me What You Want To Do box located to the right of the ribbon tabs displays a list of related commands and links to additional resources online. Or you can press F1 to open the Help window for the cur- rent app. The easy path to help when working in PowerPoint Status bar Across the bottom of the app window, the status bar displays information about the current presentation and provides access to certain PowerPoint functions.

Some items, such as Docu- ment Updates Available, appear on the status bar only when that condition is true. These tools provide you with con- venient methods for changing the display of presentation content. The ribbon is dynamic, meaning that as its width changes, its buttons adapt to the available space. As a result, a button might be large or small, it might or might not have a label, or it might even change to an entry in a list.

For example, when sufficient horizontal space is available, the buttons on the View tab of the PowerPoint app window are spread out, and you can review the commands available in each group. At pixels wide, most button labels are visible If you decrease the horizontal space available to the ribbon, small button labels disap- pear and entire groups of buttons might hide under one button that represents the entire group.

Clicking the group button displays a list of the commands available in that group. When insufficient horizontal space is available, labels disappear and groups collapse under buttons When the ribbon becomes too narrow to display all the groups, a scroll arrow appears at its right end. Clicking the scroll arrow displays the hidden groups. The greater the screen resolution, the greater the amount of information that will fit on one screen.

Your screen resolution options are dependent on the display adapter installed in your computer, and on your monitor. The greater the number of pixels wide the first number , the greater the number of buttons that can be shown on the ribbon. This is a good way to gain vertical space when working on a smaller screen. Then you can temporarily redisplay the ribbon to click a button, or permanently redisplay it if you need to click several buttons.

The extra space is intended to lessen the possibility of accidentally tapping the wrong button with your finger. To maximize the app window 1. When the pointer touches the top of the screen, the dragged window maximizes. To change the screen resolution TIP Methods of changing screen resolution vary by operating system, but you should be able to access the settings in Windows 10, Windows 8, and Windows 7 by using these methods. At the bottom of the Display pane of the Settings window, click the Advanced display settings link.

Click or drag to select the screen resolution you want, and then click Apply or OK. Windows displays a preview of the selected screen resolution.

If you like the change, click Keep changes in the message box that appears. Near the right end of the title bar, click the Ribbon Display Options button. To display only the ribbon tabs 1. To temporarily redisplay the ribbon 1. Click any tab name to display the tab until you click a command or click away from the ribbon. To optimize the ribbon for touch interaction 1. To specify the items that appear on the status bar 1. Right-click the status bar to display the Customize Status Bar menu.

A check mark indicates each item that is currently enabled. Click to enable or disable a status bar indicator or tool. The change is effected immediately. The menu remains open to permit multiple selections. When you finish, click away from the menu to close it.

Depending on your screen resolution or app window width, the PowerPoint ribbon on your screen might look dif- ferent from that shown in this book. If you turn on Touch mode, the ribbon displays significantly fewer commands than in Mouse mode. As a result, pro- cedural instructions that involve the ribbon might require a little adaptation.

Simple procedural instructions use this format: 1. On the Insert tab, in the Illustrations group, click the Chart button. Total price:. To see our price, add these items to your cart.

Some of these items ship sooner than the others. Show details Hide details. Choose items to buy together. This item: Microsoft Office Step by Step. Get it as soon as Thursday, Sep Microsoft Excel Step by Step. Get it as soon as Wednesday, Sep Microsoft Outlook Step by Step. Customers who viewed this item also viewed. Page 1 of 1 Start over Page 1 of 1. Previous page. James Holler. Joan Lambert.

Microsoft OneNote Step by Step. Curtis Frye. Next page. Fully illustrated steps with simple instructions guide you through each task, building the skills you need to make the most of the new features and tools of Office This book clearly explains what to expect from the new version of Office, what the program limitations are, and discusses best practices for using the apps.

Topics covered include how to use the main features that come with each Office application, how to synchronize documents between devices, and how to collaborate with others.

This friendly, intuitive guide will walk you through every task you\’ll want to perform. Every task is presented step-by-step, using carefully annotated, full-color screenshots, all numbered so you\’ll never get lost or confused. Everything is clearly organized in modular, self-contained chapters that\’ll help you get great results with Office in no time.

From formatting to data visualization, calendars and email to collaboration with Windows users, the author offers helpful tips, lists, workarounds for Office\’s limitations, and quick solutions to the problems you\’re most likely to encounter. Brisk lessons and colorful screenshots show you exactly what to do, step by step. Build exactly the skills you need by working at your own pace through full color easy-to-follow lessons and skill-building exercises.

Features a brand-new interior design, which is full-color, completely revised, up-to-the minute design, and easier to learn than ever! About the Author Joan Lambert has worked closely with Microsoft technologies since , and in the training and certification industry since OTSI , Joan guides the translation of technical information and requirements into useful, relevant, and measurable resources for people who are seeking certification of their computer skills or who simply want to get things done efficiently.

Joan is the author or coauthor of more than three dozen books about Windows and Office for Windows, Mac, and iPad , video-based training courses about SharePoint and OneNote, and three generations of Microsoft Office Specialist certification study guides. He has also created and recorded more than three dozen courses for lynda. Serving low prices with virtual cooking lessons.

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Customer reviews. How customer reviews and ratings work Customer Reviews, including Product Star Ratings help customers to learn more about the product and decide whether it is the right product for them. Learn more how customers reviews work on Amazon. Top reviews Most recent Top reviews. Top reviews from the United States. There was a problem filtering reviews right now. Please try again later. I still prefer to use Verified Purchase. Haven\’t used it much.

I still prefer to use my Word program, which this one tries to swallow up. Microsoft Office wants me to go through several time-wasting steps every time before I can even get to a working space. Word is direct and simple to use. Office seems to me to be designed more for Microsoft\’s purposes than for the user\’s. Book is very helpful for us \”older folk\” that may have forgotten a thing or two or for those that may not have learned it to begin with.

Very useful and will definitely help you if you are not used to or need help with any of the office products. One person found this helpful. The book was written clearly and organized nicely. I was disappointed because I am a longtime user of MS Office. I am very comfortable with Word, including mail merge, booklets, posters; Excel and Power Point. But I was struggling to accomplish tasks that I knew well how to do in MS Office , but were different or missing in This book was filled with information about new tasks that are available, and at some point, I will be happy to discover these new operations and abilities.

For the meantime, I just wanted to be able to do what I did before with ease. Very in depth material, explains a whole lot of functionality that I had no idea existed in in the Microsoft Office programs.


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